Logs

Notices to Exporters

New Email Address for Log Export Process Enquiries:
For all Applicants/Exporters and other participants in the Log Export Process:
A dedicated email address has been established to receive all enquiries and documentation essential to the log export process. Beginning today please discontinue use of the softwood/boisdoeuvre mailbox for log export communications and use the following address instead:
Logs-Billes_de_bois@international.gc.ca

Surplus Letters
Surplus letters will normally be issued by the Monday following the “Final Date for Receipt of Offers” as noted in the bi-weekly advertising list.

Surplus Letters following Withdrawal of an Offer to Purchase Timber
Surplus letter will be issued within 3 business days after the receipt of a withdrawal letter from the offering company.

Export Permit Application for Logs
Export permits that are processed by a permit officer will be issued within 3 business days of receipt of a properly completed permit application. Permit applications should be received 3 business days prior to the expiry date of the surplus letter.
Export permits that are processed by EXCOL, that is, those permit applications that list only one federal boom, will automatically be issued once the application is received.

Export Permit Amendment Requests
There are two types of amendment requests: (1) those processed by a permit officer; and, (2) those processed and issued automatically by the Export Controls On-Line System (EXCOL). In regard to the former, “Emergency Extension Requests” of a short duration and “Addition of Consignees” are the main types of amendments. The latter type of amendment requests include, for example, changes to “Name”, “Type of Transport” and “Port of Exit”.
Permit amendments that are processed by a permit officer will normally be issued within 3 business days of receipt of a properly completed permit amendment request. Applications for a permit amendment should be submitted by the applicant at least 5 days prior to the expiry date of the export permit.
In regard to Emergency Extension Requests beyond the 180 day surplus period, a written request should be attached in the Documents Tab on EXCOL, including the following information:
- Old Shipment date
- New Shipment date
- Name of the New Vessel
Please note that exporters wishing to amend their federal permits for provincial timber should attach a copy of the updated FS 34 and FS 38 under Documents Tab on EXCOL.
All Emergency Extension Requests will be reviewed on a case-by-case basis.