Notice to Importers
Chicken and Chicken Products (Items 96 To 104 on the Import Control List)
Appendix 4 - Accountant's Letter for Applicants Requesting an Allocation under the Processor or the Distribution Pool
Accountant's Letterhead
To: Foreign Affairs, Trade and Development Canada
Re: [Applicant name]
[Applicant File Number]
At the request of [applicant’s name] and as required by Notice to Importers - Chicken and Chicken Products. I performed the following procedures in connection with [applicant’s name] application form for an import allocation of the chicken TRQ for the next quota year ("the application").
I enquired of [applicant’s name] and confirmed that the company will continue to do business as a [processor] or [distributor] as outlined in Notice to Importers - Chicken and Chicken Products. For distributors, in particular, [applicant name] uses both (1) trucks and (2) one or more warehouses in carrying on its business as a chicken distributor.
Procedures performed and findings:
1. I read the application and the Notice.
2. I inspected purchase invoices and/or the summary sheets listing these invoices (provided they show detail information of these invoices) of [applicant name] covering purchases made in the reference period of September 1 to August 31 immediately preceding the new quota year having a total of [quantity] kilograms in eviscerated equivalent weight and a total of [amount] dollars of chicken for:
- the name and address of the seller;
- the weight of the chicken purchased;
- the type of chicken purchased; and,
- the cost (being an amount greater than nil) of the chicken purchased.
The following exceptions, including exceptions to arms-length transactions, were found:
3. I compared the type of chicken described in the purchase invoices and/or summary sheets listing these invoices, inspected above, to the types permitted in the Import Control List detailed in Appendix 10 of the Notice and found that the type of chicken described was of a type included in the Import Control List.
4. I compared the total dollar amount of each of the purchase invoices inspected and/or summary sheets listing these invoices to cancelled cheques (or other banking records or cash disbursement documentation) and found them to be in agreement.
The following exceptions were found:
5. I inspected sales invoices and/or summary sheets listing these invoices (provided they show detail information of these invoices) of [applicant name] covering the reference period of September 1 to August 31 immediately preceding the new quota year having a total of [quantity] kilograms in eviscerated equivalent weight and a total of [amount] dollars of chicken for:
- the name and address of the purchaser;
- the weight of the chicken sold;
- the type of chicken sold; and,
- the selling price (being an amount greater than nil) of the chicken sold.
The following exceptions were found:
6. I enquired of [name and title of individual responsible for the application] whether the sales invoices inspected and/or summary sheets listing these invoices, inspected above, excluded sales of chicken at the retail to consumer level. [Name of individual responsible for the application] responded that sales of chicken at the retail to consumer level were excluded from such sales invoices and/or summary sheets listing these invoices.
The following exceptions were found:
7. I compared the total dollar amount of each of the sales invoices inspected and/or summary sheets listing these invoices to cash receipts (or other relevant documentation indicating that full payment had been received) and found them to be in agreement.
The following exceptions were found:
8. I examined, and where necessary, recalculated the conversion of purchases and subsequent sales of chicken as reported in [applicant name's] purchases and sales journal, respectively, during the reference period of September 1 to August 31 immediately preceding the new quota year, into eviscerated equivalent kilograms, as described in the application, based on the formulas set out in Appendix 10 of the Notice. The calculations were mathematically correct.
The following exceptions were found:
9. I enquired of [name and title of individual responsible for the application] whether all related applicants and all related persons as defined in Appendix 11 to the Notice were described in the application. [Name of individual responsible for the application] responded that all such related applicants and all such related persons were described in the application.
The following exceptions were found:
10. I compared the name, address and percentage of share ownership of all shareholders owning 5% or more of the total voting shares as described in the [applicant name's] register of share ownership to the application and found them to be in agreement.
The following exceptions were found:
11. For applications involving the processor pool (market share or equal share) I enquired of [name of individual responsible for the application] as to whether the purchases and sales invoices verified that they involved only product that was bought by the applicant for processing and excluded (1) all export and distribution sales, (2) all products with meat from spent fowl or old roosters as an ingredient and (3) all non-ICL products, as required by Foreign Affairs, Trade and Development Canada (DFATD) policy.
The following exceptions were found:
12. For applications including the distributor pool (equal share) I enquired of [name of individual responsible for the application] as to whether the purchases and sales verified were bought by the applicant for distribution and excluded (1) all export sales, (2) purchases from and sales to other distributor, (3) live chickens, (4) all products with meat from spent fowl or old roosters as an ingredient and (5) all non-ICL products, as required by the DFATD policy.
The following exceptions were found:
These procedures do not constitute an audit of the application and therefore I express no opinion on the application.
This letter is for use solely in connection with [applicant name] application for a chicken TRQ allocation.
I am a professional member in good standing of an institute, society or association of accountants incorporated by or under an Act of the Legislature of this province, whose normal professional activities include the performance of independent audits of financial statements, and am qualified to express an opinion on financial statements for third party use.
Accountant: _____________________________ _____________________________
(typed name) (signature)
City: _____________________________
Date: _____________________________
Name of partner: _____________________________
Membership Number with National Professional Organization: ________________________________________
Membership Number with Provincial Professional Organization: ________________________________________
Province: ________________________________________
- Date modified:
