Questions and Answers – Program of development and adaptation to climate change of irrigated crops in Senegal

These are our answers to questions from potential applicants regarding this call for proposals. This information is not a substitute for the guidance on the application process contained on the call page, Partners@International portal, the application form, or the Apply through a call for proposals web page.

The deadline to submit questions concerning this call for proposals is Friday June 30, 2017, at 4 p.m.  Eastern Daylight Time (UTC-4).

Important notice – Please note a minor amendment to the French wording of the following question : « Est-ce qu’Affaires mondiales Canada peut considérer des projets en cours pour démontrer l’expérience du soumissionnaire? ». The English version is accurate.

General

Would you be willing to consider projects related to irrigated crops and rainfed crops?

Please refer to page 1 of the application form that shows all intermediate outcomes targeted by this call, some challenges related to the development of agriculture in Senegal and also opportunities. This call focuses on the development of irrigated crops through, notably, a sustainable intensification and climate change adaptation of this type of crop, as well as through improved water control.

Can the applicant’s contribution come from a non-Canadian source?

The call page specifies that the applicant must contribute at least 5% of the total eligible direct costs. The contribution must come from the applicant or from one or more members of a consortium, without any discrimination based on the geographical origin of the contribution.

Can Global Affairs Canada put us in contact with other organizations to submit a proposal for this call?

For the purposes of this call, it is the responsibility of the applicant and the implementation partner to ensure all preliminary consultations for the identification of partners and the establishment of partnerships is undertaken prior to submission of the proposal.

Can the applicant’s contribution come from the federal government?

No, the applicant’s contribution, in cash or in kind, may not come from the federal government.

Could Global Affairs Canada clarify what is meant by “irrigated crops”?

For the purpose of this call, “irrigated crops” refers to any crop that as part of its normal conduct requires supplemental or continuous irrigation.

Is this call focused on irrigated crops and complemented by the improved management of rain-fed crops adapted to climate change.

Please refer to page 1 of the application form, which shows all intermediate outcomes targeted by this call, as well as challenges and opportunities related to the development of agriculture in Senegal. This call focuses on the development of irrigated crops notably by means of sustainable intensification and climate change adaptation of this type of crops, as well as by improved water management.

Can Global Affairs Canada clarify what is meant by ‘‘irrigated crops’’? Can gardening and fruit tree arboriculture be considered?

For the purposes of this call for proposal, "irrigated crops" means any crop that, in the course of its normal conduct, requires supplemental or continuous irrigation.

Application Process and Eligibility

It is difficult to demonstrate the experience required by the eligibility criteria in only two project examples (section 9.3 of the application form). Is it possible to submit a third project example? If so, how does one proceed?

If an applicant wishes to submit one extra project example (optional), they may do so by uploading an extra document using the “Relevant Experience” document type on the Partners@International portal as part of their application package. It must contain the same information as the project examples in Section 9.3 of the application form and must be presented in the same order. The supplementary document must not exceed two pages in length. Only one extra project example will be read to determine the eligibility of the organization for the call.

How should we calculate the applicant’s contribution?

The call page specifies that the applicant must contribute at least 5% of the total eligible direct costs in cash or in kind, or in a combination of the two. All eligible direct costs, financed by Global Affairs Canada and the applicant, must be taken into account for the calculation of the applicant’s contribution.

Are Canadian research institutes or universities eligible?

Global Affairs Canada will not pre-assess or comment on the eligibility of specific applicants. It is the applicant’s responsibility to meet all eligibility criteria. The call page specifies that the applicant must be an organization that is legally constituted under the provincial, territorial or federal laws of Canada and that multilateral organizations are excluded from this current call for proposals.

Does the main applicant need to be already working in Senegal?

No.

Can you confirm that all the projects listed in section 9.3 must demonstrate results-based management experience?

Global Affairs Canada will not pre-assess or comment on the eligibility of specific applicants. The call page specifies that the applicant must demonstrate in their proposal that they have at least three years of experience in the results-based management of development projects having a minimum value of $10 million.

Can you provide a definition of a multilateral organization?

For the purposes of this call for proposals, a multilateral organization is an intergovernmental organization of which two or more states are members.

Can work done in Canada by employees of an organization who are not paid by the project be considered as a cash contribution?

Any eligible expenses that Global Affairs Canada would have to pay, but which are paid for by the applicant, can be considered as a cash contribution. This contribution must come from its own funds or from any other external financing, excluding those from the Canadian federal government. However, eligible direct costs depend on the exact nature of the project. For any given project, any of the cost elements described in the Guidance on Eligible Costs for Development Initiatives might be legitimate; on the other hand, in another project, some expenses could be deemed non-essential to obtain the expected results and would therefore be ineligible for reimbursement.

Will the requirement that applicants must have experience with projects with a minimum value of $10 million be evaluated rigorously?

The applicant is responsible for meeting all eligibility criteria. Applicants must demonstrate that they have at least three years of experience in results-based management of development projects each one of which has a minimum value of $10 million.

Are Canadian universities eligible to submit a proposal?

Global Affairs Canada will not pre-assess or comment on the eligibility of specific applicants. It is the applicant’s responsibility to meet all eligibility criteria.

For technical experience, it is mentioned that applicants must demonstrate they have at least three years of experience in one of the above technical areas. For the other required technical areas, applicants may refer to either their own experience or that of one of the partner organizations involved in the project’s implementation. Kindly confirm that this includes the experience of a subcontractor.

Global Affairs Canada will not pre-assess or comment on the eligibility of specific potential applicants. It is the applicant’s responsibility to meet all eligibility criteria. It is the responsibility of the lead applicant to meet all the eligibility requirements. Applicants must demonstrate that they have at least three years of experience in one of the technical areas identified. For the other required technical areas, applicants may refer to either their own experience or that of one of the partner organizations (members of a consortium or other implementing partners) that will be involved in the project’s implementation. Please note that a subcontractor is not considered as an implementing partner.

Would Global Affairs Canada consider the presentation of ongoing projects to demonstrate that they have the required experience?

Applicants must demonstrate the required experience by providing specific examples of successfully completed past projects prior to the closing date of this call, August 31, 2017.

Can a volunteer cooperation program be used to demonstrate experience? If so, what part of the budget will be considered: the total or the portion allotted to Senegal?

No. Further, for the purposes of this call, no targeted geographic experience in the results-based management of development projects is required.

In the case of a consortium with a non-Canadian partner, can we assume that its experiences will be considered too?

The call page specifies that applicants must demonstrate they have at least three years of experience in results-based management of development projects with a minimum value of $10 million. It is also mentioned there that applicants must demonstrate they have at least three years of experience in one of the technical areas specified. For the other required technical areas, applicants may refer to either their own experience or that of one of the partner organizations (member of a consortium or other implementing partners) that will be involved in implementing the project.

Can an implementing partner participate in the required five-percent contribution?

The call page specifies that the applicant must contribute at least 5 percent of the total eligible direct costs. The contribution must come from the applicant or from one or several members of the consortium. Other implementing partners could also contribute, but their contribution may not be recognized as the applicant’s contribution.

Are multilateral organizations eligible as applicants, partner organizations (consortium) or subcontractors for a proposal?

Global Affairs Canada will not pre-assess or comment on the eligibility of specific applicants. It is the applicant’s responsibility to meet all eligibility criteria. The call is not open to multilateral organizations. An applicant may work in cooperation with a multilateral organization, but cannot provide funding to a multilateral organization as a subcontractor or implementing partner through a project funded through this call for proposals.

Can an implementing partner (who is not the applicant or a member of a consortium), including Senegalese organizations, be associated with several proposals?

There is no limit to the number of projects in which an organization can be an implementing partner. However, the implementing partner organization must be able to execute the work in all the proposals in which it is mentioned simultaneously if all the proposals are approved.

Is a legally constituted, Canadian not-for-profit organization whose membership includes ministries of a provincial government eligible as a member of a consortium or technical partner?

Global Affairs Canada will not pre-assess or comment on the eligibility of specific applicants. It is the applicant’s responsibility to meet all eligibility criteria.

Regarding the experience requested in results-based management of development projects, does the minimum value of $10 million apply to a single project or can it be cumulative?

The minimal value of $10 million is not cumulative. Applicants must demonstrate that they have at least three years of experience in results-based management of development projects with each one having a minimum value of $10 million.

Can humanitarian-assistance projects be used to demonstrate experience in the results-based management of development projects?

Projects managed according to the terms of a grant are ineligible.

Can experience requested in the technical areas include countries other than Senegal?

For the purposes of this call, no targeted geographic experience is required.

Can a project with a contract that terminates on June 30, 2017, be considered as having been successfully completed?

The applicant must demonstrate that they have the requisite experience by providing specific examples of successfully completed previous projects before the closing date of this call, which is August 31, 2017.

This call targets specific regions, but may also include other regions. Could it also include districts in the Gambia ?

This current call is aimed at development and the adaptation of irrigated crops to climate change in Senegal only.

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