Program Assistant, Immigration

The Embassy of Canada, Washington, D.C. is seeking to hire a Program Assistant to provide key administrative support services to the Immigration Section.

Position title: Program Assistant, Immigration
Section: Immigration
Location: Embassy of Canada, Washington, D.C.
Position no: EXT-TBD
Level: LE-06
Starting salary: $57,827 USD per annum, plus benefits
Competition no: 07/17
Date posted: July 21, 2017
Closing date:  August 4, 2017
Employment Tenure:  Indeterminate

Open to: 

All applicants must:

Summary of duties: 

The Program Assistant is responsible for the management of administrative support services for the Minister-Counsellor, including financial administration and maintenance / management of the budget, as well as making travel arrangements and preparing travel claims; managing all incoming correspondence to the Minister-Counsellor’s office; assisting the Office staff in their representational functions by organizing visits/events and other official functions, as well as preparing guest lists, arranging catering services, creating invitations, and receiving RSVPs; developing and maintaining effective liaison with officers in other Sections in the Embassy and with US/Canadian government agencies to obtain and provide information, advice, and assistance; providing research, analysis, and report writing; managing electronic and paper-based filing systems; and  arranging the procurement and maintenance of necessary equipment, office supplies, and support materials. Given the nature of the Office’s responsibilities, the incumbent will need to exercise good judgment and discretion in dealing with matters that are often sensitive.

Language requirement:

Oral and written command of the English and French language (able to use the languages fluently and accurately on all levels pertinent to professional needs).

Condition of employment (must be met):

Essential requirements:

Candidates must demonstrate clearly how they meet the Education and Experience requirements listed below:


An undergraduate degree from a recognized university or college; or an acceptable combination of relevant experience, education, and training related to the duties and specific areas of competence required by the positions.


Rated requirements:

Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.



Personal Suitability:

Selection procedure:

The staffing process will consist of a review of all applications to ensure that applicants meet the Essential Requirements.  Please note that failure to meet any of the Essential Requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.
The assessment may include an interview, a written test and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities and personal suitability for the position.
The Embassy offers a competitive salary, generous leave and a strong benefits package to include medical, dental, long term and short term disability, and a retirement savings plan to name a few.
The Embassy is committed to conducting inclusive, barrier-free selection processes.

Method of application:

Applications should be sent by e-mail to: by the closing date. In completing their applications, candidates should confirm that they meet all of the Essential Requirements and take care to relate their work experience to the position description and indicate the position number(s).

Hours of work:

Normal hours of work for this position are in accordance with Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent will be required to work overtime on an as-needed basis.

Date Modified: