Government of Canada services and information in Shanghai, China

Refer to:

• Adopt a child from abroad
• Basic procedures for foreigners to adopt from China
• China Center for Children’s Welfare and Adoption (in Mandarin only)

Chinese laws state adopted children must leave China with their Chinese passport. The Embassy issues facilitation visas to enable children to travel to Canada on Chinese passports.

The adoptive parent(s) must bring the following documents to the Embassy to process the child’s immigration form:

• approved sponsorship form
• application form (IMM 0008) in the name of the child
• 4 passport-size photos of the child
• original Chinese passport for the child
• copy of the child's Chinese passport
• copy of the child's adoption certificate
• copy of "Notice of Travelling to China for adoption" issued to the parent(s) by CCCWA
• notarized birth certificate of the child
• notarized adoption Certificate of the child
• completed "Change of Name form" listing the child's birth name and name the child will have in Canada
• Quebec cases: copies of “Certificat de Sélection", “Demande de Parrainage” and “Formulaire d'Engagement”

Surrogacy is illegal in China.

Refer to Children born outside of Canada.

If your child is born outside of Canada, you do not need to register the birth in Canada.

• Refer to Canadian citizenship
• How to apply for a proof of Citizenship
• Renounce your Canadian Citizenship

Proof of Citizenship

If applying for a proof of Citizenship for yourself or your child, we encourage you to use this self-assessment tool to determine if you are eligible to apply online.

If you are not eligible, please complete your application and pay your fee online before booking an appointment to present your documents in person. Bring your online payment receipt to your appointment.

Applications can also be mailed in or dropped off at:

中国上海市静安区南京西路1788号 1788国际中心8楼 200040

Attention: Consular Section

When mailing in or dropping off an application, please ensure that your application is duly completed, required documents are included, applicable fees have been paid online, and the receipt is included. It is also essential that your phone number, email address and mailing address are accurate.

Applications for citizenship certificates are pre-screened at the Embassy before being sent to the Case Processing Center in Sydney, Nova Scotia for processing and decision. To check current processing times for proof of Citizenship applications please visit Check processing times.

IRCC will send you an acknowledgement of receipt (AOR) letter by email once they receive your application. If you have received the AOR letter at the email address that you provided in your application, you can check the status of your paper file through the electronic Client Application Status tool.

To replace a Canadian birth certificate, send requests to the appropriate provincial vital statistics office.

Renunciation of Citizenship

If you want to apply for Renunciation of Citizenship, please complete an application and pay your fee online before booking an appointment to present your documents in person. Bring your online payment receipt to your appointment.

Refer to Death abroad.

Refer to Marriage outside Canada.

Canadians wanting to marry in China must present a completed statutory declaration. The Canadian consular offices carry blank forms. The form indicates that you are single and eligible to marry. Bring your divorce decree or the death certificate of your former spouse if married before. The consular officer must view your Canadian passport before witnessing your signature.

Contact the Marriage Registration Office in the area where you plan to marry. Procedures and document requirements differ between areas.

Chinese civil authorities cannot marry foreigners unless one person is a Chinese citizen or has Hong Kong, Taiwan or Macau identification.

A Can$50 fee is charged for this service.

Consular officials do not provide any legal advice or represent a person in court. Limited in-person consular and notarial services are available to Canadian citizens by booking an appointment online.

The Consulate provides the following services:

• Statutory Declaration of Marriage Eligibility (required: valid Canadian passport. If previously married, original or certified true copy of divorce certificate or final judgment of divorce. If widowed, original or certified true copy of death certificate. English translation of Chinese documents is required.)
• Facilitation letter to confirm Canadian passport history (required: current Canadian passport and original or copy of previous passport)
• Affirmations and declarations to submit documents to Chinese local authorities (required: valid Canadian photo identification with signature)
• Certified true copies of eligible original Canadian documents in English or French for submitting to Chinese local authorities (required: original Canadian document)

Chinese authorities occasionally require authenticated documents. Refer to Authentication of Documents about how to get Canadian documents authenticated in China. If possible, have your documents authenticated in Canada before your departure. If you are already in China, send your documents to the Authentication office in Ottawa by mail.

For information on apostilles, please visit Changes to authentication services in Canada. Note that the Canadian offices in China do not generally offer authentication services.

Canadian citizens should contact local service providers: Canadian lawyers or Local Notary Public Offices for other notarial services that are not available at the Embassy. Some notarial services for Canadian documents are also offered online. Please note that Canadian citizens have the responsibility to ensure that the services provided by the Embassy are acceptable for local authorities. Documents generally require translation into Chinese for local providers. A list of local lawyers is available from the Embassy and online at Ask Travel. The names and organizations are not an endorsement or a recommendation.

To view the online list on Ask Travel, select one of the following questions:

• How do I get Notarial and document service abroad?
• Which lawyers can I contact abroad?

Please carefully read the following information in its entirety before submitting a passport application.

1. Complete your passport application by selecting the appropriate application:
   • Adult Abroad - Simplified Renewal passport application
   • Adult Abroad - General passport application
   • Child Abroad - General passport application (under 16 years of age)
2. Pay your fees online
3. Submit your complete application.

In person:

You are required to come in person only if you must retain your current passport while we process the new one or if you require a Temporary Passport.

If you need to or chose to present your documents in person, you must book an appointment. Please remember to bring your online payment receipt to your appointment.

By mail or drop off:

中国上海市静安区南京西路1788号 1788国际中心8楼 200040

Attention: Consular Section

When mailing in or dropping off an application, please ensure that your application includes the following in a sealed envelope:

• Completed application form
• Original required document(s)
• Printed receipt showing applicable fees have been paid online

You must include your phone number, email address and your mailing address written in Chinese. We will contact you if there are any questions.

By default, we will courier your new passport and all submitted supporting documents to your mailing address by courier.

All your documents must be in either English or French. If a document is in another language, you must provide an official translation.

Incomplete applications will be rejected and sent back to the sender without being processed.

Here are the top reasons for rejected applications:

• Application form missing information or signature.
• Incorrect photo size or ineligible photo (low definition, ink on the front side, smiling face or visible teeth)
• Missing original birth certificate or proof of citizenship for first time applicants
• Missing custody documents for child’s passport application.
• Missing parent’s identification document for a child’s first passport application.
• Missing official translation for documents not in English/French

Important information:

Guarantor

Child and Adult General applications require a guarantor. The guarantor can be anyone who meets the basic guarantor requirements including a family member or member of your household. Occupation-based guarantors must be authorized to practice their profession by the local authorities.

If you can’t find a guarantor.

Child passport application

Under 2 years of age

A passport application for a child under 2 years of age without proof of citizenship can be submitted if:

• A citizenship application has been submitted prior to or at the same time as the passport application.
• A proof of international travel (airline ticket or booking confirmation under the child’s name) or a statement detailing a residency requirement is available.

Living in China with a legal guardian

To apply for a child’s passport when the child lives with a legal guardian in China and both parents reside outside of China:

• Section 2 (Information on applicant) of the application requires the details about both parents. Do not sign the declaration in this block.
• Section 5 (Declaration of applicant) requires the details and signature of the guardian. The guardian must present personal identification with an English or French translation if originally issued in another language.
• The passport examiner will provide a file number to the guardian and give it to the parents.
• The parents should visit the nearest passport or Service Canada office to submit a written statement confirming: "I the undersigned, (name), as the parent, custodial parent or legal guardian, authorize (name of guardian) to apply for a passport on behalf of child (name) and the passport, when it is issued, may be released to that person."

• The statement must also include the reason why they were unable to apply.

Dual citizenship

China does not recognize dual citizenship. A child born in China could be considered a Chinese citizen if one parent is a Chinese citizen, or if both parents are Canadian citizens residing in China with Chinese identification. In such a case, local authorities may decide not to issue a visa. Contact the Entry and Exit Administration Division of the nearest Public Security Bureau for more information.

Emergency/Urgent passport application

Emergency cases, such as lost or stolen passports, will be served without appointment. For emergency services within office hours, please call +86 21 3279 2800 or email chn.assistance@international.gc.ca. After office hours, contact the Emergency Watch and Response Centre in Ottawa.

Processing time

The normal processing time for passports is 20 working days, excluding holidays and postal delivery time. This starts from the day after the assessment of a fully completed application with supporting documentation. Please allow 6 to 8 weeks in total, to receive your passport.

We recommended you do not finalize your travel plans until you receive the requested passport.

Refer to Benefits for Canadians living abroad.

Refer to Studying abroad and EduCanada.

The Canada-China Scholars' Exchange Program (CCSEP) is open to Chinese applicants for the 2022-2023 academic year.

Refer to Travel documents – Visas.

• Apply to travel, study, work or immigrate to Canada.
• Find a visa application centre (VAC) to book an appointment to give your biometrics (fingerprints and photo).
• Submit an enquiry using the IRCC web form to contact a visa office.

Permanent residents of Canada: Find out how to apply for a Permanent Resident Travel Document (PRTD).

Refer to Voting in an election while outside Canada.