Be on the front lines of global diplomacy as a foreign service executive administrative assistant

Discover the world of diplomatic work as we delve into the role of Global Affairs Canada (GAC) foreign service executive administrative assistant at a Canadian mission abroad. This article provides insights into the career path and unique challenges of executive assistants to the ambassadors in Peru and India. Uncover the nature of their role and how they contribute to Canada’s diplomatic initiatives.

Versatility is key

Executive assistants provide essential, timely and diverse support to the head and deputy head of mission. Wearing many hats, they seamlessly transition from trouble shooting to organizing, such as from overseeing diplomatic bags on the tarmac to orchestrating major events. Other tasks include coordinating communications, planning agendas and arranging logistics for diplomatic functions. They also ensure the development and management of business support frameworks such as the elaboration of office policies and procedures.

An executive assistant’s ability to adapt is crucial, not the least during their frequent collaboration with different Canadian or foreign government departments, such as on visits and summits.

Versatility, therefore, is key to succeeding in this position.

From health care to diplomacy

Cloée Levesque-Briand, executive assistant to the ambassador in Lima, Peru, saw the tremendous potential of this role when she saw the job posting. She thought it would be a perfect career shift and allow her to transition from a job in health care while her husband, an employee of the foreign service, was being deployed to Senegal. Without hesitation, she applied and went through all the steps of the selection process, which she completed successfully. In 2017, she joined the public service at the AS-01 level and went on a 2-year training mission, collaborating with a seasoned executive assistant to learn the ropes. Her experience in health care helped her cultivate a strong work ethic and distinguish herself in her new role.

“I rose to the challenge and developed a sense of belonging to GAC with great pride in serving and representing Canadians abroad.”

Besides working on daily administrative tasks, Cloée is involved in planning and coordinating various events throughout the year. For instance, she is currently preparing festivities to celebrate the 80th anniversary of Canada-Peru bilateral relations. “We formed a committee with members from all sections of the embassy. The celebrations will take place over the year and several events are planned. It’s a great challenge!”

Among her proudest career moments, Cloée includes successfully organizing numerous Canada Day celebrations and handling VIP visits to the embassy.

Thriving amid challenges

Sometimes, working as an executive assistant can be quite challenging. Estelle Sirieix, executive assistant to the high commissioner and deputy high commissioner in Delhi, India, explains: “In the face of adversity, we need to adapt and conquer.” This sage advice is something she tends to adopt in her day to day. She recalls a notable challenge that arose during her assignment in Delhi. Facing unexpected staff departures, the workload surged dramatically, creating a significant adjustment period. Balancing duties while assisting colleagues tested her adaptability and time management. Nevertheless, she received unwavering support from her colleagues and global network. Estelle explains: “The Foreign Service Executive Administrative Assistant team around the globe is always there for us to support each other; they’re only a phone call or message away from an extra perspective on the task at hand. 

“In my opinion,” she adds, “this is the best job ever, allowing me to explore the world while doing my work.”

Tips to success

Aspiring candidates eyeing a career as an executive assistant at GAC should embrace adaptability, continuous learning and effective task management. Cloée advises that “fundamental skills can be acquired through paths other than formal education,” highlighting the importance of diverse experiences. Additionally, Estelle emphasizes balance and teamwork, suggesting, “do one thing at a time and remember to take care of yourself. Don't be afraid to ask for help.” The role goes beyond administrative duties to contributing to Canada’s diplomatic efforts; therefore, being an administrative assistant requires dedication, passion for international affairs and utilization of the strong support network.

A rewarding career

Whether transitioning from another career or starting anew, the path to becoming a foreign service executive administrative assistant at Global Affairs Canada is challenging yet profoundly rewarding. It offers unique opportunities to help represent Canada abroad. The journey is not just a career choice, it’s an occasion to be a part of a brighter, more connected global future!