Call for consultant proposals - Administrative coordinator for chancery construction project

Closing date: November 25, 2024, 11:59 PM (Sri Lanka Standard Time)

Tender type: Request for proposal

Contract type: 1-year contract as an independent contractor (with opportunity for renewal)

Region of delivery: Sri Lanka

Estimated value: Up to LKR 2,583,750

The High Commission of Canada in Sri Lanka requires the services of an individual contractor, based in Colombo, to provide administrative support for the New Chancery Project. The contractor will work on-site at R G Senanayake Mawatha (Gregory’s Road), at the current High Commission Chancery on 5th Lane, and occasionally from home.

Key responsibilities include customs clearance, procurement of goods and services, and other administrative tasks required for the project's completion, under the supervision of Global Affairs Canada’s project manager.

This major project involves the restoration of the heritage building, Oliver’s Castle, with the addition of modern office space.

Languages

English, Sinhala

Description of services

Refer to the solicitation package for the scope of work.

Location

The Consultant should be based in Colombo, Sri Lanka.

Qualifications

Bidders must submit a resumé/CV with 3 references and a cover letter. The cover letter must detail how they meet the following requirements:

• Availability at work site during the period of contract from December 2024 to December 2025, with possibility of renewal.
• Knowledge of capabilities and functionality of the MS Office suite (Word, Excel, Outlook and PowerPoint)
• Availability during regular office hours and any occasional after-hour or weekend as required
• Technical qualification: Procurement and Supply Chain Management formal training
• Planning and organizing skills
• Recent and relevant experience within the last 3 years:
• Custom clearance
• Procurement of goods and services
• Administrative services
• Information management and day-to-day communication
• Bidders must quote hourly rate in LKR that must not exceed LKR 1,325 per hour.
• Advanced proficiency in English and Sinhala (reading, writing and speaking)

Please refer to the solicitation package for additional information on the eligibility requirements and evaluation criteria.

Instruction to bidders

Proposals should follow the standard format as described in the solicitation package. To get a copy of the solicitation package, send an email to: SriLankaNewChancery@international.gc.ca.

To be considered, proposals must be completed and received no later than Monday, November 25, 2024, 23:59 PM (Sri Lanka time) to: SriLankaNewChancery@international.gc.ca.

Questions related to this notice must be directed in writing to: SriLankaNewChancery@international.gc.ca.