Policies, guidelines and key information

• Notices: half-masting of the National Flag of Canada

General Information

• About the Diplomatic Corps Services
• About the Establishment of Diplomatic Missions and Consular Posts in Canada

A

Accreditation

• Policies and Guidelines Governing the Accreditation of Foreign Representatives
• Designation of Home-based Staff and on the Terminology Relating to Diplomatic and Consular Premises - Circular Note No. XDC-1760 of October 30, 1997
• Consular Officers: Appointment and Admission of Career Consular Officers - Circular Note NO. XDC-1706 of October 20, 2001
• Appointment of Honorary Consuls (information available upon request: xdc-accreditation@international.gc.ca)
• Administrative - Technical Staff and Consular Employees - Travel Document Requirements - Circular Note No. XDC-2684 of October 30, 2008
• Service Staff - Circular Note No. XDC-0457 of April 3, 2012
• Children Aged 19 to 25 - Validity Period and Conditions of Acceptances - Circular Note No. XDC-1262 of July 13, 2010
• Non-Resident Foreign Representatives - Circular Note NO. XDC-0708 of August 1, 2008
• Military, Defence, Naval and Air Attachés - Guidelines on the Appointment of
• Heads of Mission: see Heads of Mission

Identity cards

• Policy Regarding Expired Acceptances and Identity cards - Circular Note No. XDC-2132 of July 8, 2014
• Appropriate Use of Office of Protocol Identity Cards - Circular Note No. XDC-0625 of April 3, 2009
• Guidelines Relating to Signature Specimens for the Identity Card - Circular Note No. XDC-2456 of October 24, 2006
• Requirements Regarding the Submission of Photographs for New Appointments and Extensions (Renewals) of Acceptances - Circular Note No. XDC-2258 of October 24, 2006
• Procedures for the Replacement of Lost or Stolen Identity Cards - Circular Note No. XDC-1404 of June 26, 2000

Airports

• State, Military or Scientific Overflight Authorization
• National Airport Courtesy Program - Circular Note NO. XDV-0421 of July 15, 2015
• Parking at the Ottawa Macdonald-Cartier International Airport - Circular Note No. XDC-0044
• Parking at the Pierre Elliot Trudeau International Airport in Montreal - Circular Note No. XDC-0421 of March 27, 2013
• Toronto - Airport Restricted Area Passes - Circular Note No. XDC-0499 of March 2, 2005
• Toronto - Security passes for persons meeting diplomatic couriers at the Lester B. Pearson International Airport - Circular Note No. XDC-1352 of June 26, 2000

Alcohol: see Imports

Awards

• Policy Respecting the Awarding of an Order, Decoration or Medal by a Commonwealth or Foreign Government - Policy Respecting the Awarding of an Order, Decoration or Medal by a Commonwealth or Foreign Government
• Approval of an Award of a Commonwealth and/or Foreign Order, Decoration or Medal to a Canadian Citizen - Circular Note No. XDC-2046 of November 10, 2010
• Request for approval of an award of a Commonwealth and/ or Foreign Order, Decoration or Medal to a Canadian Citizen - Request for approval of an award of a Commonwealth and/ or Foreign Order, Decoration or Medal to a Canadian Citizen

B

• Birth in Canada of Children of Foreign Representatives: see Immigration

C

• Canada Reception Centres: see Airports
• Canadian Citizens or Permanent Residents of Canada, Appointment of as Foreign Representatives - Circular Note NO. XDC-1407 of June 30, 2005

D

Diplomatic Bags

• Canadian Policy and Practice on the Screening of Diplomatic Bags – Circular Note NO. XDC-0144 of January 28, 2011
• Article 27 of the Vienna Convention on Diplomatic Relations, included as Schedule I of the Foreign Missions and International Organizations Act
• Paragraph 23 to 28 of the Memorandum D21-1-1 of the Canada Border Services Agency (CBSA) – Customs Privileges for Diplomatic Missions, Consular Posts and Accredited International Organizations (Tariff Item No. 9808.00.00)
• Domestic Workers in Diplomatic Households: Hiring a Domestic Worker & Related Accreditation Program - Hiring a Domestic Worker & Related Accreditation Program

E

• Elections: Foreign Elections in Canada and Foreign Electoral Constituencies - Circular Note No. XDC-1264 of September 8, 2011
• Electronic Travel Authorization (eTA) - Circular Note No. NMD-0001 of April 30, 2015
• Emergency and Residential Contact Information - Circular Note No. XDC-1081 of November 5, 2013
• Employment: see Family Matters

F

Family matters

• Members of the Family Forming Part of the Household: The Case of Children, Parents and In-Laws - Circular Note No. XDC-0643 of April 25, 2005
• Members of the Family Forming Part of the Household: The Case of Spouses and Unmarried Partners - Circular Note No. XDC-3196 of November 12, 2004
• Employment of Family Members of Foreign Representatives
• Fishing Licences - Circular Note No. XDC-9473 of October 22, 2018

H

Heads of Mission

• Agrément Process and Other Formalities Relating to Bilateral Heads of Mission - Circular Note No. XDC-0394-4 of February 24, 2015
• Appointment of Chargés d'affaires, a.i. and Acting High Commissioners - Circular Note No. XDC-0038 of January 6, 2011
• Honorary Consular Officers: see Accreditation
• Honours: see Awards
• Hydro: Exemption on the Debt Retirement Charge (DRC) payable on electricity consumed in Ontario - Exemption on the Debt Retirement Charge (DRC) payable on electricity consumed in Ontario

I

Identity Cards: see Accreditation

Immigration and citizenship

• Permanent Residence Status: Facilities offered to foreign representatives and their accompanying family members wishing to acquire permanent resident status - Circular Note No. XDC-0081 of January 27, 2012
• Birth in Canada of Children of Foreign Representatives
• Locally-Engaged Staff: What Missions Must Know and Do - Circular Note No. XDC-0605 of September 11, 2013
• Interns: Guidance for Bilateral Missions - Circular Note No. XDC-0300 of April 15, 2013
• Official travel section of the Passport Program at IRCC: see Official Travel Section of the Passport Program at Immigration, Refugees and Citizenship Canada (IRCC)

Imports

• Alcohol & Special Events - Circular Note No. XDC-1367 of July 5, 2007
• Customs Privileges for Diplomatic Missions, Consular Posts and Accredited International Organizations (CBSA) - Memorandum D21-1-1 of the Canada Border Services Agency
• LCBO - Discover the World - LCBO – Discover the World
• Imports of vehicles: see Vehicles
• Impound of vehicles: see Vehicles

International Civil Aviation Organization (ICAO)

• Diplomatic Agents and Consular Officers as Representatives to ICAO - Guidelines

Interns: see Immigration

L

• LCBO: see Imports
• License plates: see Vehicles

Locally-Engages Staff: see Immigration

M

• Marriages Performed on Diplomatic and Consular Premises - Circular Note No. XDC-0874 of December 30, 2010
• Military, Defence, Naval and Air Attachés: see Accreditation

O

• Official Travel: About the Official Travel Section of the Passport Program at IRCC - Circular Note No. XDC-4884 of October 19, 2015
• Mandate and Operations of the Official Travel Section of the Passport Program at IRCC - Circular Note No. XDC-5591 of March 21, 2016

P

Parking at airports: see Airports

Privacy

• Safeguarding the Personal Information of Members of the Diplomatic Community - Circular Note No. XDC-0406 of April 2, 2004
• Foreign Nationals: Access to Personal Information About Foreign Nationals - Circular Note NO. XDC-1594 of August 24 2010

Property

• Acquisition, Disposition and Development of Real Property in Canada
• Municipal Taxes in Respect to Real Property Used for Commercial Activities - Circular Note No. XDC-1922 of August 29, 2006
• Updating Official Addresses of Foreign States in Canada - Circular Note No. XDC-4910 of October 28, 2015
• Lieu of Personal Residences - Circular Note No. XDC-2157 of August 30, 2001
• Lieu of Residence and Detachment of Members of Diplomatic Missions Outside the National Capital Region - Circular Note No. XDC-0650 of April 11, 2003

R

• Radio Licences: Application for Licence to Install and Operate a Radio Station in Canada

S

• Service of Originating Documents in Judicial and Administrative Proceedings Against the Government of Canada in other States - Circular Note No. JLA-1446 of March 28, 2014

Security and police matters

• Requests for Protective Policing Services - Circular Note No. XDC-7028 of January 26, 2017
• Driving Practices, Traffic Infractions and Parking Tickets: see Vehicles
• Foreign Criminal Investigations: Protocol on Foreign Criminal Investigators in Canada - Circular Note NO. JLA-0142 of March 2, 2007
• Requests for information regarding police (and other) investigations - Circular Note No. XDC-2109 of December 13, 2012
• Collection of Personal Information, Building Information, and After-Hours Contact Details in the Event of an Emergency - Circular Note No. XDC-1122

 

Signing

• Signing authorities
• Signing Authorities for the Importation of Goods (National Capital Region and Greater Toronto Area) - Circular Note No. XDC-0582 of April 12, 2012

Studies: see Family Matters

T

• Tax on insurance premiums other than marine - Tax on insurance premiums other than marine

Tax exemptions and privileges

• GST and HST Rebate Procedures - Circular Note No. XDC-1433 of July 3, 2008
• Goods and Services Tax/Harmonized Sales Tax Rebate Procedures - Quebec Circular Note No. XDC-1310-2 of March 16, 2015
• Introduction of the Harmonized Sales Tax (HST)
• Circular Note No. XDC-0034 of January 20, 2010 in Ontario
• Circular Note No. XDC-0850 of May 3, 2010 in Ontario (update)
• Circular Note No. XDC-40 of April 15, 2013 in Prince Edward Island
• Elimination of the Harmonized Sales Tax (HST) in and Reinstatement of Points-of-Sale Exemption of the Provincial Sales Tax (PST) in British Columbia - Circular Note No. XDC-0296 of March 28, 2013
• Importation Tax Privileges: Customs Privileges for Diplomatic Missions, Consular Posts and Accredited International Organizations (CBSA) - Memorandum D21-1-1 of the Canada Border Services Agency
• Rebate of the Federal Excise Tax (FET) on personal purchases of Fuel and Diesel
• Refund of the Ontario Provincial Tax on personal purchases of gasoline fuel and diesel
• Refund of the Alberta provincial tax on personal and official purchases of fuel
• Income Tax, Capital Gains Tax and Other Taxes Arising from Sources Within Canada - Circular Note No. XDC-0346 of April 20, 2006

V

Vehicles

• Vehicles Purchase, Sale and Importation
• Procedure for Transferring Special (red) Licence Plates in the Province of Ontario - Circular Note No. XDC-0792 of July 2nd, 2009
• Automobile Insurance in Ontario - Circular Note No XDC-0149 of January 20, 2004
• Use of Diplomatic Loading Zones in Ottawa - Circular Note No. XDC-1156 of November 14, 2013
• Impaired Driving Policy - Circular Note No. XDC-0427 of March 14, 2001
• Driving Practices, Traffic Infractions and Parking Tickets - Circular Note No. XDC-0821 of May 17, 2012
• Impound Legislation in the Province of Ontario - Circular Note No. XDC-0224 of February 8, 2008

W

• Waste and Recycling Collection (City of Ottawa) - Circular Note No. XDC-1758 of June 25, 2004

Footnotes

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