Apply through a call for proposals
When Global Affairs Canada wishes to work with multiple partners to achieve specific results in international development, it launches a call for proposals.
In a call, eligible organizations can submit applications for funding for international development initiatives that meet the published requirements.
Calls for Proposals for initiatives in international development follow a comparative process. The initiatives which receive funding at the end of the process will be those that represent the best fit for the specific call. This means those initiatives which best:
- align strategically with the objectives of the call
- present appropriate technical designs
- respond to operational requirements and other considerations specific to each call
Submitting an application does not guarantee funding.
There is no guarantee of funding through a call for proposals process. You can increase the chances of your application receiving full consideration if you follow the instructions detailed below. It is also important to follow the instructions published on the open call page and its corresponding application form.
Instructions for applying through a call for proposals
Step 1: Read the call page
Look at the call page of an open call to determine if:
- your organization is eligible
- your initiative will meet the requirements of the call
Global Affairs Canada establishes different eligibility requirements for each call:
- carefully review the eligibility requirements of each specific call before investing time submitting an application package
- applications which fail to meet any of these requirements become ineligible for funding and are not assessed
- it is the responsibility of the applicant to review the eligibility and project conformity requirements published on the call page
Step 2: Review the tools and guidance provided before preparing your application package
Global Affairs Canada publishes the Funding Tools page to give all interested organizations equal access to reference material needed to meet application requirements.
Step 3: Create a draft proposal in Partners@International
If your organization is registered in the Partners@International portal:
- log in
- click on "Access Proposals"
- click on "Create New Proposal"
If your organization is not registered in Partners@International:
- submit a new registration request through the portal
- keep in mind: it may take ten or more business days to verify the information you provided
- once registered, complete your organization profile and follow the steps above
Step 4: Check the call-specific questions and answers on a regular basis
- first, read the Questions and Answers on Applying for Funding where you will find answers to commonly asked questions relevant for all calls
- next, read the Questions and Answers (Q&A) page linked to the call page
- if you still have questions, submit them to the contact point for questions listed on the call page before the deadline for submitting questions
Global Affairs Canada publishes answers on the call-specific Q&A page to ensure all applicants have access to the same information at the same time.
Please do not submit any questions specific to your organization’s eligibility or about your proposed initiative. Global Affairs Canada will not respond to queries unique to one applicant or questions received after the deadline for question submission.
Step 5: Complete all required documents
1. A call-specific application form with a label stating “validated.”
- you must use the specific application form linked to the call page
- applications submitted using other templates will not be considered
- you must complete and validate your application form before submitting it as part of your application package
For technical difficulties, please see Questions and answers—application form technical issues.
To validate the application form:
- click on the “Validate” button on the top right hand corner of the first page
- correct any errors highlighted
- click on the “Validate” button again—a “Validated” label should now appear on the top of the form. If you edit the form after validating it, you will have to re-validate it
- the validation function is an automated check
- it will not ensure the completeness and accuracy of your application
- please read over your application carefully before submitting it
2. A completed and signed Anti-corruption Declaration.
3. A completed and signed Declaration regarding outstanding debts due to Her Majesty.
4. Proof of legal status:
- Global Affairs Canada can only provide funding to a legal entity
- proof of legal status may vary from country to country (generally, a letter of incorporation will suffice)
- Canadian organizations have to provide a Canada Revenue Agency (CRA) number (business number)
5. Financial statements for the last two fiscal years:
- audited financial statements are preferred
- other financial statements may be accepted such as:
- review engagement
- compilation engagement/notice to reader
- the reliability of the information in the financial statements (the extent to which an external auditor was involved) may have an impact on the assessed risk of working with your organization
- financial statements provided must pertain to your organization, not to specific projects you have managed
6. Other documents specified for the call to which you are applying. Individual calls may require additional mandatory documentation.
You need to submit documents in either English or French, or a combination of the two.
Step 6: Upload the documents to Partners@International portal
- be sure to upload all final documents to the Partners@International portal
- properly identify them so that the portal can recognize that your application package is complete
- the portal will block submission of incomplete application packages
Step 7: Press the “Submit” button on your proposal in Partners@International before the closing date and time of the call
- it is your responsibility to submit your application package before the closing date and time of the call
- after uploading all required documents, press the “Submit” button on your proposal in Partners@International
- check that the status of your application has changed from "Draft" to "Submitted". You should receive an automated email acknowledging receipt
- the Partners@International portal will not allow applications to be submitted after the call closes
Submit your completed application package a few days before the stated deadline. Eliminate the possibility of a technical problem or a missing document preventing the submission of your application.
Submissions are only accepted via the portal. If you do not succeed in submitting your application package through the Partners@International portal before the deadline, Global Affairs Canada will not assess your application.
Step 8: Respond to any requests for clarification on your application by the deadline specified
Global Affairs Canada may ask questions for clarification or request documents in addition to your application package. Some documents are not mandatory at the time of application but are then needed to do a full assessment of your application for funding.
Please reply to any request for clarification or additional documents as quickly as possible. Any delays will affect the timing of decisions on funding.
Global Affairs Canada may set a deadline for responses and continue assessment of only those able to respond in the required timeframe.
What happens after you submit an application?
There are multiple steps to Global Affairs Canada’s assessment of your application package. Since a call is a comparative process, all submissions that proceed past a given step do so together:
- Eligibility check
Any applications that fail on any point of eligibility for a particular call do not proceed to assessment.
- Merit assessment
A team of assessors examines your proposal against the assessment criteria for the call. If your response to the initial criteria examined is insufficient, the application will not proceed to the full assessment.
- Those applications still being considered for funding after the full assessment are shared with:
- environment specialists
- gender equality specialists
- governance specialists
- Global Affairs staff in Canadian embassies abroad review applications which propose to work in their respective country
- financial experts also look at the applications to gauge:
- fiduciary risk
- project costs eligible for reimbursement
- value for money in proposed budgets
- Best fit analysis
The assessors compare assessment results and assemble a package of projects that will best meet the objectives of the call.
- Final decision
When a final decision is made on which applications will receive funding, all applicants are notified at the same time.
Access calls for proposals
For notification of calls for proposals, please subscribe to our RSS feed or to our email notices.
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